The rules of Broadway Bowling Club

OBJECT OF THE CLUB

The object of the Club shall be the furtherance of bowling and friendly association between members of the Club.

The income and property of the Club shall be applied solely to its stated object.

BROADWAY BOWLING CLUB

The Club will be run under the Bowls England Rules and Regulations unless otherwise stated.

1.  The Election of Members.

(a)  Ordinary Members.  All men and women over the age of 7 years are eligible for membership.  Candidates for membership must be proposed and seconded by Ordinary Members.  Upon receiving any such nominations the Hon. Secretary shall exhibit in the Clubhouse the names and addresses of all the Candidates together with the names of the proposer and seconder.  Objection to the Candidate’s membership must be made to the Hon. Secretary in writing within seven days.  New Candidates duly proposed and seconded shall become temporary members until their full membership has been considered for acceptance by the Management Committee.

(b)  Honorary Life Members.  The Management Committee may nominate members for Honorary Life Membership, for approval at the Annual General Meeting.

(c )(i) Temporary Members (other than clause 1 (c)(ii).Any person not wishing to become an Ordinary Member may be elected as a Temporary Member for a period not exceeding 21 days.

(c) (ii) Temporary Members (Visiting Teams and other Organised Parties)

It is an Insurance requirement that all visiting teams, or other organised parties  visiting the Club’s premises, who have not confirmed prior to their visit that they have appropriate Public Liability Insurance in place must be specially notified to the Club’s Insurers  and each visiting team member must be ‘signed in’ in the Club’s Visitors Book and will become a temporary member of the Club for the duration of their visit.

(d)  Social Members.  Any person not wishing to become an Ordinary or Temporary Member may be elected as a Social Member.  They must be proposed and seconded by Ordinary Members and names and addresses must be exhibited in the Clubhouse at least 7 days before they are considered for election.  Social Members are not entitled to bowl without payment of Green Fees; neither shall they be entitled to vote at the Annual General Meeting or any Extraordinary General Meeting of the Club.  Social membership is restricted to 60. Authority to limit the number of all types of members is vested in the Management Committee. Social  membership annual subscription to be agreed at AGM.

(e)  Every Ordinary and Honorary Life Member of the Club shall be entitled to one vote at the Annual General Meeting or Extraordinary General Meeting of the Club.  In the event of a tie upon any particular vote, the Chairman shall be entitled to have a casting vote which shall be final and binding upon the members.

(f)  Number of Members.  The total number of members may not at any time be less than 25, in order to conform with Licensing Regulations.

(g) With regard to child protection, the club will follow the guidelines set out by Bowls England.

1 (h)  Match Teas.  All club members are expected to prepare a Match Tea on one occasion during the playing season for Club matches as detailed in the fixture booklet. The club shall remunerate the member for the cost of the food to a maximum of the current Match Fee multiplied by the number of Broadway players.

The only exception to this is that New Members will be exempt from this during their first season of membership.

2.  Guests.

(a) Any Member may invite guests to the Club.  The Member concerned MUST enter details of guests in the Visitors Book and sign as the introducing Member; if guests are invited to bowl the appropriate Green Fee must be paid.  Bowling guests may be invited for a period of ONE MONTH only, after which they must become bowling members of the Club.  No more than two guests may be introduced by a Member on any one occasion. Once Guests have been duly signed in they shall become Temporary Members for the duration of their stay on that particular day.

(b) In the event of the Club running Open Days or Family Days for the purposes of recruitment these Recruitment Days shall be notified to the Club’s Insurers and each visitor must be signed-in in the Visitors Book. Children as young as 7 may be allowed and all children along with their parents must be supervised by a Bowling Club member..

3.  Subscriptions.

(a)  The annual subscription shall be decided by the A.G.M.

(b)  All subscriptions shall be due on the 1st April each year.

(c)  Subject to the discretion of the Management Committee in exceptional cases, members in arrears with their subscriptions on 1st June shall cease to be members.

(d)  Junior Full Members between 7 years and 21 years of age may pay 25% of the Annual Subscription and no Joining Fee need be paid.  New Full Members above the age of 21 shall pay a joining fee and 50% of the Annual Subscription fee in their first year of joining.

4.  Misconduct.

Any member guilty of misconduct on Club premises may be suspended by a member of the Management Committee or the Bar Committee member in charge, and disciplinary action considered by the Management Committee within 7 days, who, after hearing and considering the complaint shall have power to further suspend or expel the defaulting member if the circumstances warrant such action.

5.  Club Opening Hours.

The Club may be open from 9.00 a.m. to midnight each day.

6.  Permitted Hours.

The permitted hours in pursuance of the Licensing Act 1964 Section 62 shall be:

Mon. to Sat. 10.00 a.m. to 11.00 p.m.

Sunday 12.00 noon to 10.30 p.m.

7.  Committees.

(a)  Management Committee.  This Committee shall be elected at the Annual General Meeting and shall consist of the President, Chairman, Vice-Chairman, Secretary, Treasurer, Match Secretary, Men’s Captain, Ladies Captain, Ladies Match Secretary, Green Ranger and four other members.  6 members shall form a quorum.

(b)  Bar Committee.  This Committee shall be elected annually by the Management Committee, and shall be responsible for the supply and distribution of intoxicating liquors and, with the Management Committee, the good conduct of the Club.  

(c ) Selection Committee.  This Committee shall consist of the Captain, Vice-Captain and one other.  The third member shall be elected at the Annual General Meeting.  In addition, for the purposes of selecting for mixed matches, this Committee may include a representative of the Ladies Selection Committee.  For the selection of some matches, the Committee may delegate selection to a nominated member or members”.

(d)  Competition Committee.  This Committee shall consist of the Chairman, Men’s Match Secretary and Ladies Match Secretary.

(e)  The Management Committee shall appoint Sub Committees as and when required, who shall be responsible to the Management Committee.

8.  Meeting of Committees.

The Management Committee shall meet on a regular basis and when called by the Secretary.  The Bar Committee shall meet monthly.

9.  Vacancies on the Management Committee.

In the event of a vacancy occurring in the Committee in a current year, the Committee may fill it until the Annual General Meeting.

10.  Club Property.

The property of the Club shall be the responsibility of the Management Committee.

11.  Finance.

All monies received on behalf of the Club shall be paid to the Treasurer as soon as it is practicable.

12.  Audit.

The accounts of the Club shall be audited annually; the Auditors may be members of the Club but not to include a Committee Member.

13.  Annual General Meeting.

The Annual Meeting shall be held during the month of November.  Seven clear days notice is to be given to all members by the Secretary.

14.  Extraordinary General Meetings.

The Management Committee may at any time, at their discretion, call an extraordinary general meeting of the members, notice of which shall be communicated to the members not less than seven clear days before the meeting.  In addition, the membership represented by not less than twenty ordinary members, may call an Extraordinary General Meeting, notice of which shall be communicated by the Secretary to all members not less than seven clear days before the meeting.

15.  Alteration to the Rules.

These Rules may be altered or revoked only at the Annual General Meeting or an Extraordinary General Meeting called for that purpose, and must be proposed and seconded by an Ordinary Member and submitted to the Secretary 21 days before the Annual General Meeting or Extraordinary General Meeting.

16.  Trustees.

(a)  The property of the Club must be vested in three Trustees appointed by the Management Committee.

(b)  The Trustees must deal with the property as the Management Committee from time to time dictates by resolution (of which an entry in the Minutes is to be conclusive evidence).

(c) The Trustees may be indemnified against risk and expense out of the Club property.

(d)  The Trustees will hold office until death or resignation or until removal from the office by the Management Committee.

(e) Where by reason of death, resignation or removal it is necessary for a new Trustee or Trustees to be appointed, the Management Committee must nominate a person or persons to be appointed as the new Trustee or Trustees.

(f)  For the purpose of giving effect to such nomination, the Chairman is now nominated as the person to appoint new Trustees of the Club within the meaning of the Trustee Act 1925 Section 36 and he must by deed appoint the person or persons nominated by the Management Committee.

17. Clothing

1. Footwear – Flat soled bowling shoes white, or brown or grey must be worn on the Green. However, new players are permitted to wear flat soled trainers initially but must wear approved bowling shoes on becoming a member.
2. Clothing – For social afternoons and roll-ups – civvies including knee length plain tailored shorts. For matches, either medium grey or white tailored trousers / Bowls England shorts / skirts / culottes. Official Club shirts. White short sleeved or full sleeved pullovers / cardigans may be worn. Windproof / Waterproof white jackets and trousers may be worn in inclement weather.
3. Headwear – if worn must be white.

REGULATIONS

1.  Bowling Hours and Conditions of Play.

The Green shall not be open for play before 12 noon daily except with the prior permission of the Green Ranger.

2.  Footwear.

No person shall be allowed on the Green unless wearing flat rubber soled shoes or other footwear approved by the Committee.

3.  Smoking on the Green

To comply with Bowls England regulations, smoking (including electronic cigarettes) is not permitted on the green under any circumstances.  Smoking is prohibited in the Clubhouse and the changing rooms.

4.  Damage to Club Property.

Any member or guest damaging Club Property shall be responsible for its replacement.

5.  Admission of Children.

Children accompanied by adults shall be allowed in the Clubhouse at all times.  Parents or guardians will be responsible for the behaviour and conduct of the children.

6.  Bar Sales.

All commodities sold over the Bar will be paid for at the time of purchase.  No intoxicants will be served to, or consumed by persons under the age of 18 years.  No persons other than those officially authorised by the Bar Committee may serve behind the Bar.

7.  Eligibility to play in Competitions.

To be eligible to enter Club and other selected competitions, members must have, in the previous season, nominated for either: 4 Mens Home and 4 Mens Away Matches; or 3 Ladies Home and 3 Ladies Away Matches.  The regulation to apply to New Members one year after joining.  Special consideration would be given in cases of sickness and other extenuating circumstances.  The decision of the Competition Committee would be final.

Revised November 2016.